When working with Office365, it is common for users to export their Outlook 365 emails to a local storage drive. Most people prefer saving their emails as EML files. If you are looking for a way to do this yourself, you have come to the right place. This blog explains the step-by-step process of Export Office 365 Emails to EML Files.
Overview
Microsoft has migrated its entire Office suite to the cloud under the name Office 365. Via the Office 365 cloud, users can access web-based Office applications such as Outlook, Excel, Word, and PowerPoint.
With Office365, users can access their Outlook profile via a web browser from any device and anywhere. The Office365/Outlook365 application utilizes the IMAP protocol, which permits users to access their profile emails without downloading them locally.
To keep Office 365 user profile data secure on its cloud servers, Microsoft offers ample storage space. It safely stores all emails, contacts, calendars, and other data from Office 365 accounts in the cloud.
Office 365 cloud offers multiple advantages, leading many to use the service. Nevertheless, it also has specific drawbacks. Because of these constraints, users frequently have to export Office 365 emails as EMLX files.
Also Read: How to Convert Office 365 Emails to PDF Documents?
Reasons to Export Office 365 Emails to EML?
- Acting as backup files for Office365 account holders, these EML files help in recovering any emails mistakenly deleted from Office365 accounts down the line.
- Using EML files, users can conveniently open Office 365 account emails in multiple desktop email clients like Thunderbird and Apple Mail.
Automated Solution to Export Office 365 Emails to EML files
You can back up your Office 365 emails in a few different ways, though using an automated tool like eSoftTools Office 365 Backup software works best. We advise using software that lets you export your Office 365 mailbox straight to your computer with multiple features. It will safely pull your Office 365 emails and attachments out into EML files with no trouble.
How to Export Office 365 Emails to EML files?
- Open the Office365 backup software on your computer.
- Type in your Office365 email address and click the login button.
- Once more, type your O365 email address in the next window and click “Next.”
- Type in your Office365 password and click the “Sign In” button to log in.
- Log in with your account and load all the mail folders of the Office365 profile into the software.
- Choose the necessary folders and select “Save as EML” from the export settings.
- Choose the location where you want to save the EML file during the export process.
- Choose and apply other settings like email filtering and naming conventions.
- Lastly, click the Save Backup button to begin the export of Office365 emails into EML files.
Features of eSoftTools Office365 Backup Software
- Save Office 365 emails to your local drive without needing extra applications.
- Only the Office 365 account email address and password are needed during the login process for backup.
- It helps you easily extract emails from selected folders of Office365 accounts.
- It offers various file types to protect Office365 emails, including PST, EML, EMLX, MSG, HTML, MHTML, MBOX, and Thunderbird mail files.
- This feature provides the flexibility to choose a customized location to save email files.
- There is an option to filter emails by date, allowing you to extract emails from a specific date range.
- You can use the naming convention function to give custom names to the resulting files with different combinations.
- This supports Windows operating systems ranging from legacy versions to the newest releases, including Windows 11, 10, 8.1, 8, 7, XP, Vista, and others.
Conclusion
To securely and effortlessly Export Office 365 Emails to EML Files, selecting the top-tier solution is essential. The optimal approach for Office 365 email backup is detailed in the preceding sections. Explore the software’s demo version today to discover all its features and advantages.
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