How to Export Gmail to PST File – Easy Solutions

In today’s digital world, everyone wants to have a better organisation of emails, so they want to open Gmail emails in Microsoft Outlook. In this blog, we have explained an automated method that will help you export Gmail emails to a PST file.

Overview

Gmail is one of the most popular email service providers in today’s digital age. It allows sending and receiving of emails and is used by both professional and home users. Along with email service, Gmail provides other services such as Google Calendar, Google Sheets, Google Slides, Google Meet and more. It provides 15 GB of storage space to manage mailbox data.

PST is a file format that is used by Microsoft Outlook to store emails, contacts, calendars, tasks, notes, etc. It is commonly used in offline mode and is used to transfer data from one computer to another.

Reasons to export Gmail to a PST file

• By exporting Gmail mailboxes to Outlook, you can access emails without an internet connection or depending on Google servers.
• PST file allows accessing emails offline and it is best for travellers who can access emails in places where they don’t have an internet connection.
• It ensures that you have a backup copy of Gmail emails on your hard drive in case of data loss. 
• Exporting Gmail to a PST file can be used by forensic experts who use Gmail emails as evidence because the suspect can change the password of their account.
• Emails are well organised and easy to read in Microsoft Outlook because of its simple user interface, as compared to Gmail.

Also Read: How to Export/Backup Gmail Emails to HTML files?

Automated method to export Gmail to PST

With eSoftTools Gmail Backup & Migration software, you can easily and efficiently back up Gmail emails to the PST file format. Moreover, users can back up Gmail emails in other file formats like EML, EMLX, HTML, MSG, MBOX, PDF and more.

Key features 

• Smoothly take up backup of Gmail emails to the Hard drive.
• Migrate Gmail emails to other cloud-based applications like Office 365, Yahoo Mail, Outlook.com and IMAP accounts.
• Selectively export or take a backup of Gmail files & folders in other file formats.
• Preserves folder formatting, structuring and hierarchy while backing up and migrating.
• Save Gmail mailbox in MBOX files in two formats: Single MBOX and Separate MBOX for each folder.
• Backup Gmail emails while maintaining email meta-properties like To, cc, bcc, Subject, Date & Time.
• Have a helpful feature of filtering emails according to Date Range( From and To).
• Can save the backup file in the desired file format at your required location on your hard drive.
• Consistent with all editions of the Windows Operating System, like Windows 11, 10, 8.1, 8, 7 & below editions.

Steps to export Gmail to PST

• Download and install eSoftTools Gmail backup software on your Windows PC.
• Launch the software and input your Gmail email address and App password.

• Click the Login button, and the app will automatically load all Gmail files & folders inside the software.

• Choose and select the files & folders to back up in PST file format.

• Select the option Save in PST from the drop-down menu showing different export options.

• Browse the saving location where you want to save the PST file on your computer.
• Apply email filtering and naming convention features according to your requirements.

• At last, click the Save Backup button, and the Gmail mailbox will be stored in the PST file format.

Conclusion

In the above article, we have explained the reasons and an automated method to export a Gmail mailbox to a PST file. There are manual methods also available, but they cannot be used by all users. However, an automated method can be used by technical and non-technical users easily and is free from errors.