How to Reduce Outlook Mailbox Size?

Are you using Outlook for sending and receiving emails, and your Outlook Mailbox size is increased due to the collection of emails? If yes, then you landed on the right page. In this blog, we have explained an automated method that will help you reduce the Outlook Mailbox size without any hassle. So, read this blog to the end.

If you use an Outlook mailbox daily for sending and receiving emails, then your Outlook mailbox will become oversized due to large collections of emails. The performance of the Outlook mailbox gets reduced, and it takes a long time to send and receive emails. So, it’s important to know how to reduce Outlook Mailbox size.

So read this article, and you will learn the reasons for Outlook Mailbox oversizing and an automated method to reduce Outlook Mailbox size.

Why reduce Outlook Mailbox size?

A few reasons and advantages of reducing Outlook Mailbox size are explained below.

Increase Outlook Performance: When the size of the Outlook Mailbox is small, then the Outlook performance is fast, and Outlook works smoothly. 

Quicker email search; When the size of the Outlook Mailbox is small, it is easier to search emails in the Outlook mailbox.

Easier Backup and Maintenance: It is easier to handle or maintain a smaller Outlook mailbox size than a large one because it contains less data.

Preventing storage limit: As Outlook has a storage limit and reducing the Outlook mailbox size helps in maintaining the storage limit.

Also Read: How to Delete Duplicate Emails from Outlook PST?

Smart Solution to Reduce Outlook Mailbox Size

With the eSoftTools Outlook PST compact & compress software and eSoftTools PST Split Software, it is easier to reduce the Outlook mailbox size.

eSoftTools Outlook PST compact & compress software lets the user either remove or compress attachments from all emails contained in the PST, OST or NST files.  It has an amazing feature in which it can filter attachments based on file extension and remove or compress specific types of attachments.

The email filter feature of this software removes or compresses attachments from emails that are filtered according to the Date. It saves the resultant new PST file at your desired location on your computer.

eSoftTools PST split software is also a reliable software that reduces the Outlook mailbox size by splitting a large PST file into small PST files based on Date, Year, email address and folders. 

Steps to reduce Outlook Mailbox size

• Download and install eSoftTools Outlook PST compress & compact software on your Windows PC.
• Click on the Select PST button and choose the file conversion mode from Single or Bulk PST file conversion mode.

• Select the PST/OST/NST files and load them into the software.
• Click the Start Scanning button, and the software will load all files and folders into the software.

• Preview all the files & folders in the preview panel and select the needed files &  folders.

• Click the Compress attachments button, and the next window will open.
• Choose the required option to remove or compress attachments from the Outlook file.
• Apply filter attachments and the email filter(optional) feature according to your requirements.

• At last, click the Save button to compress/compact PST file attachments.
  

Note: eSoftTools PST split software also has similar and simple steps, and you can easily reduce the Outlook mailbox size by splitting a large PST file into small PST files.

Benefits and features of the Outlook PST compress & compact software

• Easily removes and compresses attachments from the Outlook data files.
• Preview Outlook data items with attachments contained in the PST file.
• Remove or compress attachments from the selected files & folders.
• Filter attachments of the specific file type.
• The software works with all editions of the Windows Operating System, like Windows 11, 10, 8.1, 8, 7 & below editions.

Conclusion

It is necessary to keep your Outlook mailbox size under control for fast and reliable Outlook performance. While manual compressing techniques are effective, the eSoftTools Outlook PST Compress & Compact software offers a hassle-free automated solution to reduce mailbox size by compressing or removing attachments without risking data loss